Position Overview

Ultimate Staffing Services is actively seeking a dedicated Case Coordinator to join their client's team in Texas. This position is ideal for an individual who excels in a fast-paced environment and has a knack for managing complex schedules and providing exceptional support to legal experts.

Responsibilities

Are you a master of multitasking with a passion for precision? Join a dynamic team where your organizational skills and legal support experience will shine! As an Associate Case Coordinator, you'll be the linchpin between experts, clients, and support staff-ensuring seamless case execution and expert readiness for high-stakes legal events.

This is a high-volume, high-impact administrative role that demands excellence in planning, scheduling, and communication. You'll be the expert's right hand, orchestrating everything from court appearances to inspections, and making sure every detail is accounted for.

What You'll Do

• Coordinate internal and external activities to optimize expert time and performance
• Manage complex calendars, schedule legal events, and resolve conflicts
• Screen and document calls, including new matter inquiries
• Anticipate needs and ensure readiness for events like depositions, trials, and inspections
• Arrange travel and reserve equipment via Cheqroom
• Approve expense reports and ensure compliance with corporate policies
• Provide courteous, professional service to clients and internal teams

Qualifications

What You Bring

• 5+ years of executive/legal assistant experience in product liability or personal injury law
• Associate or Bachelor's degree in secretarial studies, paralegal studies, business administration, or related field (preferred)
• Familiarity with Aderant Expert Case Matter Management System (a plus!)
• Exceptional organizational skills, attention to detail, and ability to thrive in a fast-paced environment
• Discretion and professionalism in handling confidential information

Required Work Hours

Monday - Friday, first shift

Benefits

Why You'll Love It Here

• Be part of a mission-driven team supporting top-tier legal experts
• Work in a collaborative, respectful environment where your contributions matter
• Enjoy a strategic role that blends administrative excellence with legal coordination

Additional Details

Pay Range: $22 - $25 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.